Smart attendance · Secure access · Trusted data
ENTRACCESS UK builds safe, recorded child collection and attendance for UK nurseries and schools. Our platform, ENTRUSTA, turns the gate into a record the office can rely on and parents can trust.
No card, nothing to cancel, and the price is on this page — you do not have to book a call to find out whether you can afford it.
The company
ENTRACCESS is a technology company building smarter, more secure ways to manage attendance and access. We turn a process that is usually manual, slow and easy to get wrong into an accurate digital record — one that tells an institution who was present, when they arrived, and when they left.
Technology that simplifies attendance and verification, instead of adding another form to fill in.
Responsible data handling, controlled access and privacy designed in from the start — not added afterwards.
Reliable digital records that give institutions transparency they can show, and act on.
ENTRUSTA — our platform for schools
Each child carries a QR pass. Staff scan it at the gate, and the register writes itself — in the office, and in the hands of the parents waiting to hear.
Issued on registration and emailed, ready to print onto a card. Lost passes are reissued in a click, and the old one stops working.
Scan with the camera on a phone you already own, or type a child number when a card is forgotten. Sign-in and sign-out follow the school’s own timetable.
When the connection drops the reader carries on. Scans are held on the device and send themselves the moment the link returns — nothing is lost.
Guardians hear when their child arrives and leaves, or once a day in a single summary — whichever the school prefers.
Post a notice to every parent or every member of staff, and answer a family’s question in a thread they see in the portal and in their inbox.
Daily registers, per-class attendance and chronic-absence reports, exportable and printable for the records a school has to keep.
Every scan, every correction and every staff action is recorded with who did it and when — so an attendance record can always be explained.
Getting started
Upload the list you already keep. ENTRUSTA reads your own spreadsheet — it understands the column names your school uses, so nothing has to be retyped or reformatted. Every child is issued a pass automatically.
Open the reader on a phone or tablet and set the station name — main gate, back gate. Staff scan children in as they arrive and out as they leave. It takes about a second per child.
The register updates as it happens. Administrators see who is on site now, parents get their notification, and the reports are ready whenever they are needed — end of day, end of term, or during an inspection.
Built for how UK settings actually work
Pricing
You should not have to book a call to find out whether you can afford something. These are our prices, in pounds, per setting per month — adding a child never changes them. Prices are indicative while we validate them with UK settings, and nobody is asked to pay before the scope is agreed. Both tiers are free for the first 14 days, with no card and nothing to cancel — long enough for a fortnight of your own register, which is what the reports need before they say anything useful.
The register, the gate, and the message home. Everything a school needs to know who is on site.
£99 per setting, per month
Everything in Core, and what the register can tell you once there is enough of it.
£179 per setting, per month
| Feature | Core | Safeguard Pro |
|---|---|---|
| Price per setting, per month | £99 | £179 |
| The gate, the register, room scanning, passes | ||
| Guardian receipts and the non-arrival alert | ||
| Entrusta’s Parents: attendance, absence reporting, collection, notices, messages | ||
| Notices to parents and staff; messages with families | ||
| Staff attendance, day by day, with each person’s record | ||
| Incident log, audit trail, exports | ||
| Dashboard: today and the week | ||
| Insights: this morning’s worklist, roster reconciliation, punctuality, term against term, the gate, staff over a term, benchmarking | ||
| Reports emailed on a schedule; one daily summary per family | ||
| Several campuses under one proprietor; own subdomain | ||
| What a parent sees of the past | The last week | The term, with lateness |
| Attendance and audit history kept for | One year | Five years |
| Support | Priority, with a named contact; roster onboarding |
| Option | Price |
|---|---|
| Paid pilot, 6–8 weeks: setup and CSV import, staff training, shadow then live workflow, end-of-pilot validation report | £750–£1,500 per setting |
| Groups: multi-site rollout, group-level reporting, start with one pilot setting, volume terms | from £129 per site, per month |
Subscriptions begin after a successful pilot. Paid pilots are invoiced only after the pilot scope has been agreed in writing.
Most of what you will compare us against is a whole nursery-management system. We are not one, and the price reflects it. ENTRUSTA runs the gate and the register, and sits alongside whatever else you use.
The last one is deliberate. A child’s face is biometric data under the UK GDPR, and a lost QR pass can be reissued in a click where a face cannot.
You move to Core, and nothing is deleted. Your register, your history and your reports carry on exactly as they were — the Safeguard Pro pages stop, and start again the day you take the tier. We do not need a card to begin, so there is nothing to cancel if you decide against it.
No. It runs on a phone or tablet you already own, and you can put as many on the gate as you like at no extra cost. Passes print on ordinary paper or card. There are no readers, no turnstiles and no per-device charge.
The gate keeps working. Scans are held on the device and sent when the connection returns, carrying the time they actually happened rather than the time they were sent, so the register stays correct.
No. Parents receive email — a receipt when their child is scanned, and an alert if a child who normally attends has not arrived — and the parents’ portal is a web page. A parent who wants it on their phone adds it to the home screen from the browser and it opens like an app, with its own icon; there is nothing from an app store and nothing to keep updated, and it still reaches the guardian who never gets round to that.
Yes. Moving up takes effect immediately and we bill the difference for the remainder of the term. Moving down takes effect at the end of the term you have paid for.
Your staff, at the level of access you give each of them. One school’s roster is not reachable from another school’s account — that is enforced by the database itself, not by our code remembering to ask. Our own people need a support session you can see in your audit log.
What we are for
To provide secure, accurate and easy-to-use technology that simplifies attendance collection and verification, while helping institutions improve safety, accountability and operational efficiency.
To become a trusted provider of intelligent attendance and access management solutions across the UK and beyond.
To equip schools with a reliable digital gateway that monitors child arrivals and departures, bridging the communication gap between educators and families and ensuring no child falls through the cracks.
To set a new standard for school safety, where real-time child tracking becomes a trusted norm, strengthening the bond between schools and the families they serve.
Sign your setting up
We will set your setting up, invite your manager, and walk your staff through the reader. Most settings are scanning on the first morning.
Would rather write your own email?
support@entraccess.co.uk